Check current status of Transfer

What Is Property and Bond Registration Tracking?

Property and Bond Registration Tracking is a service that lets you monitor the progress of your property transfer or bond registration as it moves through the Deeds Office process. From the moment your documents are lodged until final registration, you can see exactly where your transaction stands and when it's expected to complete.

Understanding the Deeds Office Registration Process

When your conveyancing attorney lodges property transfer or bond documents at the Deeds Office, the registration doesn't happen immediately. Each transaction goes through a detailed examination process to ensure:

• All documentation is complete and correct
• Legal requirements are met
• No fraud or irregularities exist
• All parties' interests are protected
• Property descriptions are accurate
• Financial obligations are properly recorded

Typical Timeline: Most property transfers and bond registrations take 7-10 working days to complete, though this can vary depending on:

• Complexity of the transaction
• Current Deeds Office workload
• Whether any queries or corrections are needed
• Time of year (month-end and year-end are busier)

Why Tracking Matters

Stay Informed: Know exactly where your registration stands instead of wondering and waiting. No more calling your attorney repeatedly for updates.

Plan Ahead: Understanding the timeline helps you plan moving dates, arrange utilities, schedule payments, and coordinate other aspects of your property transaction.

Early Problem Detection: If the registration encounters issues or queries, you'll know immediately and can work with your attorney to resolve them quickly.

Fraud Prevention: Monitor that your transaction is progressing normally through the official channels, giving you peace of mind.

Reduce Anxiety: Property transactions involve significant money and life changes. Knowing the status reduces stress and uncertainty.

Coordinate with Other Parties: Share progress updates with buyers, sellers, estate agents, bond originators, or other stakeholders.

Two Service Options Available

Option 1: Single Status Check

Get an instant snapshot of where your property or bond registration currently stands in the Deeds Office process.

Perfect for:

• Quick status verification
• Checking if registration is complete
• One-time progress check
• Confirming your attorney's update

What you receive:

• Current status of your registration
• Stage in the Deeds Office process
• Any queries or issues flagged
• Expected completion timeframe

Option 2: Automated Daily Tracking

Receive automatic email updates every day until your registration is complete—typically for 14 days or until finalized.

Perfect for:

• Continuous monitoring without manual checks
• High-value or complex transactions
• Time-sensitive property deals
• Peace of mind throughout the process
• Coordinating with multiple parties

What you receive:

• Daily email updates on registration status
• Progress through each stage of the process
• Immediate notification when registration completes
• Alert if any queries or delays occur
• Complete tracking history

Tracking runs for 14 days from activation, covering the typical registration period. If your transfer takes longer, you can easily request an extension.

What Information Each Update Includes

Your tracking report shows:

Current Status:

• Exact stage in the Deeds Office process
• Whether documents are under examination
• If any queries have been raised
• When the registration is expected to complete

Registration Details:

• Property description and address
• Tracking/lodgement number
• Date lodged at Deeds Office
• Deeds Office handling the registration

Progress Indicators:

• Stages completed
• Current stage
• Remaining steps
• Estimated completion date

Query Alerts: If the Deeds Office raises queries about the documentation, you'll see:

• What the query is about
• When it was raised
• Status of resolution

How to Use the Tracking Service

What You'll Need to Provide:

Option 1: Tracking Number If your attorney or conveyancer gave you a tracking/lodgement number, simply provide this. It's the quickest way to track your registration.

Option 2: Property Details If you don't have the tracking number, provide:

• Property address or
• Township and Erf number or
• Title Deed number

We'll locate your registration using the property information.

The Process:

For Single Status Check:

1. Provide your tracking number or property details
2. We query the Deeds Office system
3. Receive instant status update via email

For Automated Daily Tracking:

1. Provide your tracking number or property details
2. We set up automated daily monitoring
3. Receive daily email updates for 14 days
4. Get notified immediately when registration completes

Understanding Different Registration Stages

Your property or bond registration typically moves through these stages:

1. Lodged: Documents have been submitted to the Deeds Office and assigned a tracking number.

2. Under Examination: Deeds Office examiners are reviewing all documentation for accuracy and compliance.

3. Query Raised: The examiner has questions or needs corrections. Your attorney will need to provide additional information or corrected documents.

4. Query Answered: Your attorney has responded to queries and the examination continues.

5. Ready for Registration: All checks are complete and the registration is approved, awaiting final processing.

6. Registered: The property transfer or bond is officially registered. This is completion!

Common Delays and How to Avoid Them

Documentation Issues: Incomplete or incorrect documents are the most common cause of delays. Your attorney should ensure everything is perfect before lodging.

Month-End and Year-End: Deeds Offices experience higher volumes during these periods, potentially extending timeframes.

Complex Transactions: Properties with multiple owners, subdivisions, or unusual circumstances may take longer to examine.

Outstanding Municipal Clearances: Rates clearance certificates must be in order before registration can finalize.

Why This Service Is Valuable

For Buyers:

• Know when to expect property handover
• Plan your move with confidence
• Coordinate bond activation
• Avoid premature arrangements

For Sellers:

• Track when sale proceeds will be available
• Plan onward purchase or relocation
• Coordinate with estate agents
• Manage simultaneous transactions

For Legal Professionals:

• Keep clients informed automatically
• Reduce status inquiry calls
• Monitor multiple transactions efficiently
• Provide better client service

For Estate Agents:

• Update buyers and sellers proactively
• Coordinate handover and key collection
• Track commission payment timing
• Manage client expectations

Important Considerations

Attorney Communication: While our tracking service provides technical status updates, your attorney remains your primary contact for legal advice and handling any issues that arise.

Weekend and Public Holidays: Deeds Offices don't process registrations on weekends or public holidays, so these days don't count toward the 7-10 working day timeline.

Tracking Number Validity: Tracking numbers are only assigned once documents are officially lodged at the Deeds Office, not when your attorney first prepares the documents.

Query Resolution: If queries are raised, the timeline extends until your attorney provides the required information or corrections.

Why Order Through eDEEDS?

Real-Time Information: Status updates come directly from official Deeds Office systems—not estimates or guesses.

Instant Access: Get status updates immediately without waiting for your attorney to check and respond.

Automated Convenience: Daily tracking means you never need to remember to check—updates come to you.

Reduce Attorney Calls: Get information yourself instead of repeatedly calling your attorney's office.

Peace of Mind: Stay informed throughout the process and know exactly when to expect completion.

Affordable Monitoring: Cost-effective way to stay on top of one of life's biggest transactions.

Get Your Property Registration Tracking Today

Whether you need a quick status check or continuous daily monitoring, our tracking service keeps you informed throughout the Deeds Office registration process. Stop wondering and start knowing—order your property or bond registration tracking now.